We are Metomic Ltd, a limited company registered in the UK. Our address is Office One, 1 Coldbath Square, London EC1R 5HL. We are registered with the Information Commissioner's Office under number ZB504904.
If you have any questions about this policy, including any requests to exercise your legal rights, please contact us at firstname.lastname@example.org.
This policy was last updated on 2 February 2023.
How do you use my data?
- When you authorise Metomic's Google Drive scanner to connect to your Google Account, Google provides us with your name, email address, language preferences and profile picture so you can use our service. We only use your name and email address to create a record with us (the other data we receive from Google is ignored). We collect this data on the basis of our legitimate interest to understand who is using our tool. When you run a scan of your Google Drive using our tool, we don't scan the contents of your files. We scan the filenames, and metadata associated with those files, and display the results in your web browser. When you close the browser tab in which you used our tool, the data we created as a result of scanning your Google Drive is deleted.
- If you would like to remove our ability to scan your Google Drive in the future, you need to de- authorise our connection to your Google Drive. We will never scan your Google Drive unless you ask us to, or you re-visit your report.
- We do create and use anonymised statistical data that arises as a result of using our scanning tool, to better improve our service. We also keep a record of your name, email address and that you have used our tool. We do this under our legitimate interest to understand how our tool is being used. You can ask us to delete this record at any time by contacting us at email@example.com.
Who do you share my data with?
- Business partners, suppliers and subcontractors who we use to power our technology platform.
Where do you store my data?
We store your data on servers operated by Amazon Web Services which are based in the EU.
When working with third parties we may need to transfer your personal data outside of the UK and / or EU.
Whenever we transfer your personal information outside of the UK and the EU, we ensure it receives additional protection as required by law. To keep this policy as short and easy to understand as possible, we haven’t set out the specific circumstances when each of these protection measures are used. You can contact us at firstname.lastname@example.org for more detail on this.
How long do you keep my data for?
We will only retain your personal information for as long as we need it unless we are required to keep it for longer to comply with our legal, accounting or regulatory requirements. In some circumstances we may carefully anonymise your personal data so that it can no longer be associated with you, and we may use this anonymised information indefinitely without notifying you. We use this anonymised information to improve the way we work and our services.
What are my rights under data protection law?
You have various other rights under applicable data protection laws, including the right to:
- access your personal data (also known as a “subject access request”);
- correct incomplete or inaccurate data we hold about you;
- ask us to erase the personal data we hold about you;
- ask us to restrict our handling of your personal data;
- ask us to transfer your personal data to a third party;
- object to how we are using your personal data; and
- withdraw your consent to us handling your personal data.
You also have the right to lodge a complaint with us or the Information Commissioner's Office, the supervisory authority for data protection issues in England and Wales. If you are based in the EU you can find your relevant supervisory authority here.
Please keep in mind that privacy law is complicated, and these rights will not always be available to you all of the time.
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